Automated software can be a boon for modern workplaces. Today, time is the most precious thing for workplaces, and flexible workplaces are on the rise. Automated Online Room Booking Software makes it easy to find space, invite attendees and collaborate for a conference.
In this article, we’ve listed the working of Online Room Booking Software.
How Does a Room Booking Software Works?
- Integrate with Facilities Management Software
The first step is to have facilities management software. Managing each conference room digitally helps you provide significant booking variables. All you have to do is label your bookable rooms on Integrated Workplace Management Software like Deskflex .
Ensure that you use a simple naming convention so the employees can quickly locate and book the room. Also, don’t forget to include all the necessary details of the conference rooms like space, location, IT amenities, and other such things.
- Integrate With Employee-Facing Software
The next step is to connect the room booking software to an employee-facing tool. Using this tool, the employee will submit its booking request and receive the confirmation or refusal as per the availability.
For instance, if someone has booked a Conference Room for 12:00 PM on Monday and someone else tries to book the same room for the same date and time, they’ll notice that it is already reserved. Processing all the tools through an IWMS centrally helps to co-ordinate requests.
- Provide Booking Methods
Once you are done with integrating booking channels, the next step is to establish booking methods. The room booking software allows companies to create an ordered framework and regulate the room booking process.
There are different methods available on the room booking software, and you can structure these methods as per your convenience.
- Encourage The Employees To Use Online Room Booking
What is the use of setting up an online room booking software if no one is using it? Encourage the employees to use this time-saving booking process whenever they have to reserve a conference room.
- Get Insight About the Room Usage
You can see which room is in demand through the room booking software and which aren’t much utilised. These insights can help you to shape the workplace.
For instance, if a conference room is entirely unutilised, you can lease it or transform it into something else. This will help you to use your work area efficiently.
All in all, setting up an Online Room Booking Software is easy as well as beneficial. It will help you avoid unnecessary confusions and save time. Thank you for reading!